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RC BYLAWS, revised 15 Dec 09
Date Added:
 Sunday, January 24, 2010
Details:

 


       BYLAWS


 


RAMPART CHAPTER


Of the


                     USAFA


                        ASSOCIATION OF GRADUATES


 


 


ARTICLE I - NAME


 


The name shall be the Rampart Chapter, United States Air Force Academy Association of Graduates (AOG), subsequently referred to in these By-Laws as the Chapter.  In normal dealings, the Chapter will be called “The Rampart Chapter.”  The Rampart Chapter is a 501c non-profit organization licensed with the State of Colorado.


 


 


ARTICLE II - PURPOSE


 


The purpose of the Chapter shall be to:


 


1.         Support the ideals and goals of the United States Air Force Academy (USAFA).


 


2.         Foster the professional, business, and leadership growth of the Chapter members.


 


3.         Pursue such programs and activities as the members desire.


 


4.         Maintain close liaison with the National AOG to ensure the purposes and activities of the two organizations remain mutually supportive but separate.


 


5.         Pursue an active program for the maintenance and promotion of membership in the National AOG.


 


6.         Promote programs that encourage interaction and increase the camaraderie among USAFA graduate classes.


 


 


ARTICLE III - MEMBERSHIP


 


Full Membership:  Full membership in the Chapter shall be voluntary and is restricted to graduates of the United States Air Force Academy.  Only full members may vote or hold elected Chapter office.


 


Associate Membership:  Associate membership in the Chapter may be granted to individuals who have a present or former association with USAFA and who are supportive of the purpose of the Chapter.  Representative candidate categories are:


•       Present and former USAFA faculty and staff officers


•      Spouses and children of deceased graduates


•      Non-graduate former cadets


Any full member may propose an individual in these or similar categories for associate membership.  Associate membership will be granted if a majority of the Board of Directors approve.


Honorary Membership:  Honorary membership in the Chapter is a privilege which may be accorded on a case by case basis to selected individuals who are not USAFA graduates, but who have a special connection to, or interest in, USAFA and who supportive of the purpose of the Chapter.


Any full member may propose an individual for honorary membership.  If the candidacy is approved by a two-thirds majority of the Board of Directors, the candidate’s honorary membership will be voted on at the next scheduled Annual Business Meeting.  A simple majority of members present will be required to approve granting the honorary membership.


Expulsion: A full member, associate member, or honorary member may be expelled for cause, by a two-thirds majority vote of the Board of Directors.  An expelled member has the right of appeal to the membership and may be reinstated by a simple majority vote of members present at any scheduled Chapter business meeting.


ARTICLE IV – DUES


The principal source of Chapter operating funds shall be membership dues paid by full members.  The amount of annual dues shall be set by the Board of Directors.  The membership/dues cycle will coincide with the program year (l January to 31 December).  Dues are payable in advance no later than 31 December each year. Chapter members are responsible for paying dues on-time to maintain full membership status.  Failure to pay dues may be considered de facto resignation from the Chapter.  New members joining the Chapter and paying their dues in the last quarter of any program year shall be considered to have paid their dues for the subsequent program year.  There shall be no initiation or transfer dues.


Associate and honorary members are not required to pay dues to maintain their standing as Rampart Chapter members.


The accounts of the treasurer shall be reviewed at the end of the program year by at least one of the Board of Directors, to be appointed by the president.  The reviewer shall prepare a formal report, which shall be recorded by the secretary.


 


 


 


ARTICLE V – BOARD OF DIRECTORS


The governance and management of the Chapter shall be vested in an executive body of eleven of its members known as the Board of Directors, all of whom must be full Chapter members.  On all questions of interpretation of the Bylaws or other rules of the Chapter, the decision of the Board of Directors shall be final unless later rescinded by the general membership at the Annual Business Meeting or at a special meeting called for the specific purpose of reviewing that interpretation.  The Board of Directors shall have the authority to invest the Chapter’s treasury in whole or in part in the manner in which it deems prudent to achieve maximum growth with reasonable safety.


The Board shall consist of the Chapter’s officers, the immediate past president and six directors.  There shall be a Chapter president who shall be responsible for the direction and management of the Chapter and the execution of its policies as determined by the Board.  He or she shall be assisted by an Executive Committee consisting of the other Chapter officers and the immediate past president.  In addition to the president, the Chapter officers shall be a vice-president (who shall normally stand for election to the presidency upon departure of the serving president), a secretary, and a treasurer.  The officers and directors shall be elected in the manner hereinafter provided.


The term of office for directors shall be two years, one-half of the number to be elected each year.


ARTICLE VI – OFFICERS


The officers of the Chapter shall be the President, Vice President, Secretary, and Treasurer. The term of office for officers shall be one year.  No one shall serve more than two consecutive one-year terms as president of the Chapter.


 


President - The President normally shall preside at all meetings of the Chapter and shall:


 



  • Be a member of the Board of Directors 

 



  • Sign contracts for the Chapter

 



  • Nominate the chairs of the committees established by the Board and provide for the appointment of other committee members 

 



  • Maintain liaison with the chairs of those committees, the local Board of Directors, and the Association of Graduates 

 



  • Perform other duties as the Board of Directors may prescribe

 


Vice President - The Vice President shall preside and perform the duties of the President when the President is absent, and shall have other powers and duties as the President may prescribe.


 


Secretary - The Secretary shall:


 



  • Record and publish the minutes of the meetings of the Chapter and Board of Directors

 



  • Perform other duties as the President may prescribe

 


Treasurer - The Treasurer shall be the custodian of the organization’s funds and shall:


 



  • Collect dues from members as prescribed by the Board of Directors

 



  • Disburse funds to defray legitimate expenses authorized by the Chapter or by the Board of Directors

 



  • Report on the status of funds at each meeting of the organization or the Board of Directors

 



  • Present an annual financial report to the Board of Directors for inclusion in the report of the Annual Business Meeting


Election of Officers and Directors - At an appropriate time prior to 1 September each year, the president, with the approval of the Board, shall appoint a Nominating Committee of three members of the Board of Directors.


The Nominating Committee shall prepare a slate with at least one nominee for each office (officers and directors) to be voted on (with concurrence of the nominees).  The list shall be forwarded to the membership with the announcement of the next annual business meeting.  Additional nominations for office may be made by the general membership by means of a petition signed by at least three full members and received by the Nominating Committee by 1 November.  Concurrence of nominees (at least two-thirds of the Nominating Committee) must be obtained.


Ballots containing names of all nominees shall be made available to the Chapter Membership by 10 November.  Voting will be completed and ballots returned to the Nominating Committee by l December.  The election results will be announced and installation of the new officers/directors will take place at the annual business meeting. The program year (and term of offices for officers and directors) shall be l January through 31 December.


In case of any vacancy in the office of the president, the vice-president shall normally accede to the presidency and serve the unexpired term.  A president acceding under the provisions of this paragraph may thereafter be elected to not more than two successive one-year terms.  The new president shall nominate a replacement vice-president to serve his or her unexpired term.  The nominee shall be approved by a majority vote of the sitting Board of Directors.  In case of a change of president under the terms of this paragraph, the serving immediate past president shall retain his or her seat on both the Board of Directors and the executive committee.


In case a serving vice-president is unable to accede to the vacant presidency, the Board of Directors shall elect one of their number to serve the remaining term of the vacant presidency.  The Board vacancy thus created shall be filled according to the procedures specified in the following paragraph.  Any officer or director elected to the presidency under the provisions of this paragraph may thereafter be elected to not more than two successive one-year terms as president.


In any other case of vacancy for the offices of vice-president, secretary, or treasurer or for any director position on the Board of Directors, the vacancy shall be filled by a full member.  The candidate shall be approved by the majority of the sitting Board of Directors to serve the unexpired term of the officer or director being replaced.


 


 


ARTICLE VII - MEETINGS


 


The January meeting of the organization shall be the Annual Business Meeting, at which time any reports shall be made, election results announced, and new officers/directors installed.  In addition, the Chapter shall meet at such times and places as may be scheduled by the president.


The Chapter Board of Directors shall ordinarily meet monthly at a time and place announced by the president.  These meetings are open to the public.  To maintain continuity and currency in the various Chapter policies and programs, it is vital that all Board members attend the monthly Board meetings.   If a Board member is unable to attend a meeting, then he or she will notify the president in advance of the need to be excused from the meeting.  Board members must understand that membership on the Board is a commitment of time and talent; if a Board member has two unexcused absences in any calendar year, the president will meet with the member to discuss the absences and to determine if further discussion is required with the Executive Committee regarding continued service on the Board.


Quorum - Twelve members shall constitute a quorum for the transaction of business at the Annual Business Meeting or other meetings of the Chapter.  A majority of the Board of Directors or any other committee shall constitute a quorum for board and committee meetings.  Action at any meeting shall be decided by the affirmative vote of a majority of those present.


Business may be conducted at any meeting of the Chapter.  After it has been established that a quorum is present, the order for business shall be as follows:



  • Reading of the minutes of the previous meeting

  • Treasurer’s Report

  • Discuss correspondence

  • Committee reports

  • Unfinished business

  • New business

  • Adjournment

 


ARTICLE VIII – COMMITTEES


The Board of Directors will form committees as necessary.  The President shall have the responsibility to appoint committee chairmen.  Subcommittees may be established by the committees as required.


 


 


 


ARTICLE IX - AMENDMENTS


These By-Laws and any amendments thereto require approval by the majority of the sitting Chapter Board of Directors.  Amendments to the By-Laws may be proposed by any member of the Board of Directors or by petition signed by at least three full Chapter members and forwarded to the Chapter president for consideration in accordance herewith.  These By-Laws should be reviewed at least once every two years.


 


 


 


ARTICLE X - DISSOLUTION


If necessary, dissolution of the Chapter shall be accomplished by majority vote of the Board of Directors after informing the Chapter membership.  It will be carried out in accordance with all Federal, State, and local laws and regulations.  Surplus Chapter funds shall revert to the National AOG for the support of national activities.


 


APPROVED:


 


On 17 December 1991 by majority vote of the Board of Directors, Rampart Chapter, Association of Graduates, USAFA.


 


AMENDED:


 


On 15 June 1992, 5 November 1992, 20 January 1998, 19 November 2002, 20 June 2006, and 15 December 2009 by majority vote of the Board of Directors.


 


 


 

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